Promotion Code Detail

This section deals with Inserting, Editing, and Deleting Promotion Codes.

Inserting a New Promotion Code

1. Click the Insert Button.

   The Promotion Detail Window Opens.

   

2. Enter the Description of the Promotion.

   Try to give the promotion a name that is relatively self explanatory. For example: If the promotion you are creating is a buy one get one free type of admission, name the promotion 2 for 1. Refer to Promotion Ideas Page for more promotion description examples.

3. Assign the Promotion to a Report Subtotal Group.

   Report Groups are a sinngle letter or number that are used to group similar promotions together on reports. A subtotal will be printed for each group on reports. Classification of promotion codes make revenue reports more meaningful. Eg. The following groups could be used to classify your promotions:

   1. a.) Single Ticket Sales (regular, 2 for 1, General Admission).
      b.) Season Tickets (Earlybird, Season).
      c.) Group Tickets (Senior homes, Brownies).
      d.) Comp Tickets
      e.) Special Beneifit Promotions (Dinner, Opening Gala).
4. Enter the dates that the Promotion will be active.

   The effective date is the date that the promotion takes effect, the thru date is the date that the promotion is good until. If you do not wish to limit the time period that the promotion is offered, then leave the date boxes empty.

5. Enter the Base Price Calculation.

   This is where the user enters a markup and, or discount for the promotion. The user can create a discount or markup that is based on dollars or percentage. Example: A user could create a discount of $10.00 or 25 % off of a given ticket price. The user could also create a markup of $5.00 or 15 % on a given ticket price. The user may also use the markups and discounts in conjunction with each other. Create a promotion that has a discount of 100 % with a markup of $7.00. This promotion used on any ticket will yield a ticket with price of $7.00. The user may also decide which taxes are applicable to the promotion. Click on the check box for the taxes that should be included.

6. Select the Per Ticket Fees.

   This is where the user can setup three levels of ticket fees. The user can also decide which taxes will be applicable to those order fees. Once again clicking on the check box for that tax desired. Refer to Promotion Example Page for examples of Per Ticket Fees.

7. Set Promotion Type.

   Similar to the report groups, they are used to classify similar sales promotions together. There are four possible selections to choose from. Regular Admission, Season Ticket, and two user defined fields that can be set up in the Data Edits Tab of default data. These promotion types are used in the same manner as the report groups.

8. Click OK.

   Doing this will finish of the process and save the promotion. Refer to the section on Selling Tickets for details on how to apply the promotion during a ticket sale.

Editing a Promotion Code

1. Click on the Promotion Code to be Edited.

    

2. Click the Edit Button.

   The Promotion Code Detail Window will open.

3. Make changes to the Promotion.

   If you are unsure how the different parts of the Promotion Code Detail Window affect a promotion, then review the above section regarding the Insertion of Promotion Codes.

4. When Editing is Finished Click the OK Button.

   This will save any changes that were made to the promotion.

Deleting a Promotion Code

1. Click on the Promotion Code to be Deleted.

   The user is able to highlight multiple promotions at once. Therefore the user can delete multiple promotions at the same time.

2. Click the Delete Button.

   Clicking the delete button will yield one of the two following dialogue boxes:

   

   This dialogue box will only appear if you are trying to delete a promotion code that has been used to sell tickets for an event that has not been archived, or patron transactions have not been archived. In order to delete a promotion, all events that have tickets that were sold with the promotion in question must be archived. For further information about Archiving an Event Click Here. Clicking OK will close the dialogue box, and the promotion will remain in the database.

   

   This Dialogue box will appear when deleting a promotion that has never been used, or no longer has tickets or transactions referenced to it.

3. Click Yes to Delete the Promotion.

   The promotion is no longer in the database.