Letters
Opens a sub-menu to allow the creation of a new document, or opening an existing document.
Print Unprinted Letters
Prints all unprinted letters to the currently selected printer. Refer to the Form Letters section for more information on printing unprinted letters.
Show Fields/Show Values
Allows you to switch the display mode for fields placed into your document. You can choose what is displayed either the field labels or the actual field values. In this instance, the field labels are the actual Theatre Manager field names.This is a toggling menu item. It will toggle between Show Fields and Show Values, depending on the display mode of the document. The displayed item is presenting the choice you can make, not the current mode you are in.
If this menu item reads "Show fields" you will see displayed the values of the current record for these fields.
Fields that have been placed into the text are recognizable by the dotted frame around them. You can apply all available style and font options to these fields as this is a global application for all of the text in any given field. If the menu item reads "Show values" you will see the field labels (i.e. names).
Merge Current Patron
Updates the values of fields included in the document by re-reading the current records in memory. This option is especially useful when you have changed the record currently being accessed in Theatre Manager.The current values of a merge field is saved along with the rest of the document’s text. This means that if you open a document, the displayed merge field values are the last accessed values by the document. Assuming that a Merge Current Patron has been processed in the interval.
Hide Ruler / Show Ruler
Hides or shows the ruler applied to the current paragraph or section of the document displayed in the window. This is a toggling menu item. It will toggle between Hide Ruler and Show Ruler, depending on the display mode of the document. The displayed item is presenting the choice you can make, not the current mode you are in. Hiding the ruler has the advantage of freeing up space on the window, allowing you to view more text at one time.
Margins
Allows you to specify margins and other settings applicable to the pages of the current document. The following dialog box is displayed.
The entered values for margins indicate the distance between the page edges and the text area of the paper. It is possible to set the margins for all four edges: top, bottom, left, and right. Values are displayed in points and the default values are set to 30 points.
It is also possible to set the first page number (in terms of the automatic numbering), and to set a starting or "Title" page option. If you mark the "Title page" check box, the first page will not include a header and/or a footer.
When you close this dialog box the values entered are applied to the page layout of the current document. It is possible to display this dialog box by double clicking on the margin area of the page.
Insert Headers / Delete Headers
Allows you to insert or delete a header for the current document. A header is the part of the document that will be repeated at the top of each page of the document, between the top margin and text body. It has the same width (left and right margins) as the text body. This is a toggling menu item. It will toggle between Insert Headers and Delete Headers, depending on the display mode of the document. The displayed item is presenting the choice you can make, not the current mode you are in.When you select the Insert Header option a header area encompassing one line is generated at the top of the page. To enter text into the header, you need only double-click on this area, which expands it. The Page Indicator at the bottom of the window will display "Header" when this area has been selected.
Header area boundaries are visible when the "Show Fields" option from the "Fields" menu is active, that is to say when the first option displayed on the "Fields" menu is "Show Values".
You may place anything you want into a header area, including graphics, a logo, and merge fields, and all of the ruler settings can be applied.
To quit working in the header area and return to text body, you double-click on "Header" in the Indicator area of the window. This area will revert to displaying the current page number.
Headers are useful when you want to place some information such as the page number, the current date, or a company logo at the same position on every page.
It is possible to quickly enter the header area, if one exists, by double clicking on the page indicator display at the bottom left of the page.
Insert Footers / Delete Footers
Allows you to insert or delete a footer for the current document. A footer is the part of the document that will be repeated at the bottom of each page of the document, between the bottom margin and text body. It has the same width (left and right margins) as the text body.This is a toggling menu item. It will toggle between Insert Footers and Delete Footers, depending on the display mode of the document. The displayed item is presenting the choice you can make, not the current mode you are in.
When you select the Insert Footer option a header area encompassing one line is generated at the top of the page. To enter text into the footer, you need only double-click on this area, which expands it. The Page Indicator at the bottom of the window will display "Footer" when this area has been selected.
Footer area boundaries are visible when the "Show Fields" option from the "Fields" menu is active, that is to say when the first option displayed on the "Fields" menu is "Show Values".
You may place anything you want into a footer area, including graphics, a logo, and merge fields, and all of the ruler settings can be applied.
To quit working in the footer area and return to text body, you double-click on "Footer" in the Indicator area of the window. This area will revert to displaying the current page number.
Footers are useful when you want to place some information such as the page number, the current date, or a company logo at the same position on every page.
Insert Page Break
Inserts a forced page break at the current cursor location. This causes the insertion of enough blank lines to reach the following page. You can insert a page break at any location in the text.When you insert a page break, the cursor is placed on the first line of the next page. If the text that follows the cursor is too long to fit into the existing pages that follow, a new page(s) is created at the end of the document.
Inserting a page break has no effect on header and footer positions.
Borders
Borders are lines placed around selected text. If you click on "Top", "Left Side", "Bottom", and "Right Side", a frame (with either a single or double line) will be placed around the current selection. If you click the "Between lines" check box, a line will be placed between each line of the selected text.
Frames are always applied to an entire paragraph. If you place a frame around a set of consecutive paragraphs, a line will be automatically placed between paragraphs that have different ruler settings. If paragraphs have the same ruler settings, a line will be placed between them only if the "Between lines" option is selected.
It is possible to quickly display the Borders windows by double clicking in the grayed ruler area.
