Default Accounts

Specific general ledger asset and income accounts are required to be defined prior to Creating Sales Entries and performing Deposits. Refer to the section General Ledger Accounts to create the account information. Because these code table values are defaulted, you may not insert a new default account, however, you can edit an existing account. The result values are the types of default accounts that must be set up in Theatre Manager. You must assign a General Ledger Account number to each of the defaulted values. The general ledger accounts you use must be created to carry out the sole purpose of the default value. Eg. Once you have an accounts receivable account, that account will only be used as an accounts receivable account.

Editing a Default Account

The default accounts should not need to be edited or changed very often, or at all for that matter. But there may be time that you need to. Eg. When upgrading Theatre Manager sometimes new default accounts are added, or you may desire to change the account numbers on a yearly basis. Before editing a default account ensure that there is a General Ledger Account number that is set up for it. Refer to Creating General Ledger Accounts for more information.

1. Double Click on the Default Account that needs to be Edited

   The entry of Account Description Window will appear

   

2. Account Sequence #.

   THe Account sequence number is a system value that cannot be changed. It is used to reference the default account value.

3. Enter an Account Description.

   This field should be already filled in. You may change the name if you like, but it is not recommended.

4. Enter the G/L Account Number.

   If you do not already have a general ledger account number setup in G/L accounts do so now. Click Here for more information on creating G/L Accounts. Entering a G/L Account number here will assign a general ledger account to the default account in code tables. Eg. The default account "Exchange Fees" is assigned the G/L Account # 4 - 2000 - 200. Therefore all revenue generated from exchange fees will be posted to that account number.

5. Click Save.

   The changes have now been saved.

Deleting a Default Account

It is not possible to delete a default account.

Setting a Default

It is not possible to create a default setting for this code table.